(These steps follow your initial meetings) Gather information from everywhere. Identify the cultural no-no’s. Meet with team members. Get a profile of your boss. Create an open communications climate. Prepare an agenda. Prepare a list of questions. Prepare an agenda. Distribute it in advance. Formally Informally Distribute at the meeting. Meet with various groups between […]

      J. Submit a draft report to key people with an agenda: • Request review and comments • Make appropriate changes       K. Submit a formal report.       L. Be prepared to make a formal presentation. VI. Follow-up and evaluate.      A. Monitor results.      B. Ensure compliance with recommendations.      C. Eliminate adverse practices.      D. Continue to

B. Determine what you want to accomplish. Know why you want to improve this situation. Cover the most critical issues first. C. Determine what resources will be required to accomplish your intended mission.      • Equipment      • Supplies      • People      • Budget D. Determine how you will present the information.      • Determine who your intended audience

Assess the situation. Receive a brief from the project’s sponsor or from senior management. Obtain a formal charter/ mandate or authorization – determines the extent of your responsibilities and authority. Establishes your scope and deadline. Gather data (with team input and support). A. Make a site visit.      • Prepare and distribute an agenda in advance.

1. Slow decision making. 2. Contractor/sub incompetence/inexperience. 3. Inexperienced senior management, project manager, team, technicians. 4. Inappropriate/ unconventional project design. 5. Inappropriate use of technology. 6. Weak project management/leader. Poor performers were not replaced. 7. Wrong people on project team (e.g. all headquarters and no field people on team). 8. Corporate goals/objectives/business case not understood/not

Derived from the medical profession, is the sorting and allocation of treatment to a project, according to a system of priorities to maximize a successful outcome to the project’s sponsor TRIAGE METHODOLOGY A. Assess the problem. Evaluate the entire problem in general terms. B. Determine what must be done: – Identify areas that do not

• Provide consistent information • Produce standardized documents • Eliminate waste:      – Time – preparing reports in various formats      – Confusion – expectations are clear • Establish project structure • Produce tangible results PROJECT TRIAGE DEFINED Derived from the medical profession, is the sorting and allocation of treatment to a project, according to a system

Project Management   Dynamic Proactive Reactive Quality Management Risk Management < center> Project life cycle timeline 3 LEVELS OF PROJECT RISK HIGH – Has a high probability of failure and causing major consequences on the company if the project were to fail. Monitor these constantly. MEDIUM – A project failure could have some impact on

MONITORING THE PROJECT A. Comparing project goals, strategies and outcomes predicted in the project development plan to actual progress and accomplished milestones. B. Reviewing the risk analyses and risk management plan to determine if the actions taken to minimize risk are reasonable. C. Comparing planned expenditures against actual expenditures. D. Suggesting solutions and actions to

COMMUNICATIONS, REWARD, AND MORALE: 1 – Is there a formal method to resolve differences on the project’s scope? 2 – The contractor readily shares information with the project team? 3 – Does the contractor effectively coordinate with its vendors? 4 – Does project team have easy access to their contractor counterparts? 5 – Does the