Project Risk Assessment and Decision Support Tools

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INITIAL CONSIDERATIONS

TEAM’S:

  • Corporate culture:
  • Project team.
  • Underlying resentments.
  • Differing agendas.

Passion:

  • Team members have invested a significant part of their lives in this project and have acquired a sense of ownership with the project.
  • Members may be extremely loyal to “their” project manager.
  • Some team members equate the nurturing of a project to the rearing of a child.
  • Project team members often exhibit great pride in their work.

Experience and knowledge. Possible significant philosophical differences may exist between you and team (or within the team)

Fear of:

  • Skeptical of outsider (either known or unknown) involvement.
  • Management retribution.
  • Or resistance to change (everything was fine as it was) or of having no voice in the project’s future direction (they have ideas too); may attempt to undermine you
  • Injury to professional reputation.
  • Loss of cohesiveness/teamwork.
  • Your reaction(s) to adverse feedback and objectivity.
  • Loss of job/prestige/standard of living.
  • Being “singled out” by you as the interviewer.

Confusion: what is your role relative to that of the project manager?

  • Your level of authority/limits of your decision-making.
  • Are you the project manager’s replacement?
  • Oversight/advisory role?
  • Your expectations (what you want from them).
  • Are you now telling us what to do (may challenge your authority)?

* Curiosity: what’s in it for me (wiifm)? They really want to know ‘why’

  • Your competence (experience/background/ paid your ‘dues’) as a project manager/overseer.
  • Your understanding of the project’s situation. Especially how change could affect the project’s cost/schedule.
  • Some may attempt to MISLEAD you, presenting you with a one-sided explanation instead of a more balanced perspective.
  • Regardless of explanation, the team still may not receptive

For Challenged Projects: Four Steps to Improve the Situation

 

Phases of De-Escalation Ways Management Recognized and Responds

to Problems

The Relevant Project Diagnostics Chapter and Subject Name Where the Problem(s) Can be Evaluated
Recognizes negative feedback Chapter 2: Project Trouble Signs

Chapter 4: Feasibility Study

Recognizing the Problem Responding to external pressure Chapter 4: Leadership, Vision, Monitoring, Project, Customer, Quality
Managerial action Chapter 2: Initial Questionnaire
Clarify the magnitude Chapter 4: Scope, Cost, Schedule, Customer, Quality, Contractor, PM, PM Team, Executive
Reexamining the Present

Course of Action (COA)

Redefining the problem

70% solution

Chapter 5: Reasons for failure
Managerial action Chapter 5: COA Evaluation
Obtaining independent evidence of problems related to the existing COA Chapter 4: Project Failure Analysis Charts.

Chapter 2: Trouble Signs

Searching for alternative COAs Identifying and legitimizing a new course of action Chapter 5: The Rescue Process
Managerial action Chapter 6: Project Recovery
Prepare key stakeholders Chapter 2: Initial Considerations
Implementing an Exit Strategy Managing Impressions Chapter 6: Improve, Withdraw, Kill
Resolve the problem Take appropriate, timely action in a humane way